In 5 minutes, understand the entire Conveyancing Process

Written by Regina Khonthu, our Conveyancing Paralegal

If you’ve ever bought or sold a property, you’ve probably heard the term conveyancing, and maybe even felt a little overwhelmed by it.

The truth is, it’s not as complicated as it seems. Once you understand the journey from start to finish, everything starts to make a lot more sense.

Let’s walk through the conveyancing process together, step by step:

1. It all starts with the Sale Agreement

The process begins once both the buyer and the seller sign the Offer to Purchase (OTP). This document forms the legal foundation of the transaction and sets out all the agreed terms.

2. Information is collected

From there, the conveyancer begins collecting all the necessary information. This includes the details of both parties, the property itself, and any bond-related information.

This step ensures everything is in place before moving forward.

3. Financial arrangements are finalised

At this stage, the financial side of the transaction is finalised. If the buyer is applying for a bond, the process is initiated, while the seller’s bond cancellation figures are requested from the bank.

This step ensures that all financial conditions in the agreement are met and that the transaction can move forward securely.

4. Preparing the legal documents

Once everything is in order, the conveyancer drafts the necessary legal documents. These include transfer documents, bond documents, and various compliance affidavits that need to be signed.

5. Supporting documents are prepared

Before lodgement, additional documents are obtained, such as:

• Rates clearance certificates
• Levy certificates (if applicable)
• Transfer duty receipt from SARS
• Compliance certificates

These are essential for the transfer to proceed.

6. Guarantees are issued

If there’s a bond involved, the bank provides guarantees confirming that the purchase price will be paid upon registration. This gives all parties peace of mind that funds are secured.

7. Lodgement at the Deeds Office

Once everything is ready, the documents are lodged at the Deeds Office for examination. This is where the legal transfer is reviewed and processed.

8. Deeds Office examination

The Deeds Office carefully checks all documents to ensure everything is correct and compliant. This process usually takes about 7–10 working days, depending on volumes.

9. Preparation for registration

Once approved, the transaction is prepared for final registration. This includes final checks and confirmations.

10. Registration

The big moment! This is when the property is officially transferred into the buyer’s name. If there was an existing bond on the property, it is cancelled at the same time.

11. Payment of proceeds

Once registration is complete, the funds are distributed. The seller receives the proceeds, the estate agent is paid their commission, and any outstanding bond amounts are settled.

12. Final step: title deed is finalised and delivered

The Deeds Office then releases the new title deed, which serves as proof of ownership. It is delivered either to the buyer or to the bank, depending on whether there is a bond.

While the conveyancing process involves quite a few steps, each one plays an important role in ensuring a secure and legally sound property transfer.

With the right guidance, the process doesn’t have to feel overwhelming. In fact, with an experienced team handling the details behind the scenes, it can be a seamless and reassuring experience from start to finish. And that’s exactly what you want when making one of life’s biggest decisions.

View the entire process in our easy-to-follow diagram.